CEO Assistant Job Description Template

Elen Muradian

Last updated on December 3, 2024 | 5 min read

Job Description Template

General overview of the role

The CEO Assistant provides high-level administrative support to the Chief Executive Officer (CEO) by managing schedules, coordinating meetings, handling communications, and performing various other tasks to ensure the CEO’s time and priorities are managed effectively. This role is pivotal in allowing the CEO to focus on strategic decisions and high-level management while handling day-to-day operations seamlessly. Additionally, the CEO Assistant often acts as a liaison between the CEO and other executives, clients, or stakeholders, ensuring smooth communication across the organization.

Typical duties and responsibilities

1. Manage the CEO’s calendar, scheduling meetings, appointments, and travel arrangements.
2. Prioritize and respond to emails, phone calls, and other correspondence on behalf of the CEO.
3. Prepare documents, reports, and presentations for meetings, conferences, and public speaking engagements.
4. Coordinate and organize meetings, conferences, and events, ensuring all logistics are handled.
5. Serve as the point of contact between the CEO and internal/external stakeholders.
6. Maintain and update files, records, and office systems, ensuring easy access to critical information.
7. Assist with financial and budgetary duties, such as tracking expenses, creating reports, and processing invoices.
8. Handle confidential and sensitive information with discretion and professionalism.
9. Assist with project management tasks, ensuring deadlines are met and milestones are achieved.
10. Provide research and prepare background materials for meetings, reports, or speeches.
11. Liaise with other executives and team members to ensure smooth coordination and communication across departments.

Required skills and experience

• Bachelor’s degree in Business Administration, Communications, or related field.
• 3+ years of experience as an Executive Assistant or in a similar role supporting top-level management.
• Strong organizational skills with the ability to manage multiple tasks and prioritize effectively.
• Excellent verbal and written communication skills.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong attention to detail and ability to manage sensitive and confidential information.
• Exceptional time management skills and the ability to work independently.
• Ability to work under pressure and handle a fast-paced work environment.
• Discretion, professionalism, and a proactive attitude.

Nice to have/preferred skills and experience (not required)

• Experience in supporting a CEO or C-suite executive.
• Familiarity with project management tools and software.
• Strong interpersonal skills with the ability to interact effectively with senior leadership, clients, and external partners.
• Experience handling personal tasks and errands for the CEO.
• Knowledge of industry-specific issues and trends relevant to the company’s business.
• Ability to travel when necessary to support the CEO in meetings and events.

What we offer

• Extensive health and wellness coverage.
• Work-from-home options and flexible hours.
• Paid time off for vacations, holidays, and sick leave.

Here are a few more benefits that, according to Forbes, are valued by employees:

• Retirement savings plans with employer matching, such as 401(k) plans, are significant to employees.
• Early leave on Fridays.
• 4-day work week.
• Private dental insurance.

About us

We recommend including general information about the company, such as its mission, values, and industry focus. For instance, you could say:

“DevsData LLC is an IT recruitment agency that connects top tech talent with leading companies to drive innovation and success. Their diverse team of US specialists brings unique viewpoints and cultural insights, boosting their capacity to meet client demands and build inclusive work cultures. Over the past 8 years, DevsData LLC has successfully completed more than 80 projects for startups and corporate clients in the US and Europe.”

Explore sample resumes

Explore this effective resume example to guide your focus and priorities during the candidate review.

Contact DevsData LLC

If you’re looking to hire a qualified CEO Assistant, reach out to DevsData LLC at general@devsdata.com or visit www.devsdata.com. The company’s recruitment process is thorough and efficient, utilizing a vast database of over 65000 professionals.

They are renowned for their rigorous 90-minute interviews to assess candidates’ technical skills and problem-solving abilities.

Additionally, DevsData LLC holds a government-approved recruitment license, ensuring compliance with industry standards and regulations.