Accounts Payable Specialist Job Description Template

Meri Sargsyan

Last updated on August 20, 2024 | 5 min read

Job Description TemplateBusinessFinance

General overview of the role

Accounts Payable Specialist plays a crucial role in managing and processing all incoming invoices and payments within a company. This role ensures accurate and timely payments to vendors, reconciles accounts and maintains financial records. The Accounts Payable Specialist works closely with other departments to resolve payment issues, manage vendor relationships, and support the company’s financial operations.

Typical duties and responsibilities

1. Process and verify incoming invoices for accuracy and completeness.
2. Prepare and execute payments to vendors, including checks, ACH, and electronic transfers.
3. Reconcile accounts payable transactions and resolve any discrepancies.
4. Keep accurate records of all accounts payable transactions and related documents.
5. Collaborate with vendors and departments to resolve payment issues and answer questions.
6. Assist in month-end and year-end closing processes, including reconciling accounts.
7. Ensure compliance with company policies and procedures, as well as regulatory requirements.
8. Monitor the accounts payable aging report to ensure timely payments.

Required skills and experience

• 3-5 years of proven experience as an Accounts Payable Specialist or in a similar accounting role.
• Bachelor’s degree in Accounting, Finance or a related field.
• Strong knowledge of accounts payable processes and financial regulations.
• Proficiency in accounting software and Microsoft Office Suite (Excel, Word).
• Excellent organizational and time-management skills.
• Ability to handle sensitive and confidential information with discretion.
• Good communication and interpersonal skills for interacting with vendors and team members.

Nice to have/preferred skills and experience (not required)

• Experience with accounting software (e.g. QuickBooks, SAP, Oracle).
• Certification in accounting or bookkeeping (e.g. Certified Bookkeeper).
• Familiarity with electronic invoicing and payment systems.
• Knowledge of tax regulations and compliance related to accounts payable.
• Strong attention to detail.

What we offer

• Comprehensive health insurance plans.
• Flexible work schedules and remote work opportunities.
• Paid time off, including vacation, personal days, and sick leave.

As Forbes highlights, these perks are highly valued by employees and worth considering:

• Retirement plans with 401(k) options, employer matching, and other investment opportunities.
• Professional development through various training programs, certification opportunities, and career advancement resources.
• 4-day work week.
• Early leave on Fridays.

About us

Enhance the job description by including details about the company’s mission and values. For instance:

“DevsData LLC is a premier IT recruitment agency focused on connecting exceptional tech talent with top-tier organizations, driving innovation and success. With a diverse team of U.S.-based experts, we offer unique insights and cultural perspectives, enhancing our ability to meet client needs and cultivate inclusive work environments. In 8 years, we have successfully completed over 80 projects for startups and corporations in the U.S. and Europe.”

Explore sample resumes

Use these resume examples to familiarize yourself with the key evaluation criteria for candidates.

• Sample Accounts Payable Resume
• Accounts Receivable Resume Sample
• Accounting Manager Resume Sample
• Sample Bookkeeper Resume

Contact DevsData LLC

If you want to hire a skilled Accounts Payable Specialist, contact DevsData LLC at general@devsdata.com or visit www.devsdata.com.

Their recruitment process is thorough and efficient, backed by a database of over process is extensive and effective, supported by a database of more than 65,000 candidates. They are recognized for their comprehensive 90-minute interviews that assess technical skills and problem-solving abilities. Additionally, their government license guarantees adherence to industry regulations and standards.

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Read full bio

Meri Sargsyan Copywriter and Marketer

With three years of experience in the industry, Meri has authored articles on a wide range of topics including crypto, NFTs, machine learning, and artificial intelligence. As an avid learner, Meri continuously seeks out new knowledge, enrolling in various courses regardless of her busy schedule.

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BusinessFinanceJob Description Template