Administrative assistant job description template

Kate Khorava

Last updated on September 3, 2024 | 5 min read

Job Description Template

General overview of the role

The Administrative Assistant plays a crucial role in supporting the office’s daily operations. This position involves handling various administrative tasks, from managing communication and scheduling to organizing office activities. The ideal candidate will be organized, detail-oriented, and able to handle multiple responsibilities efficiently.

Typical duties and responsibilities

1. Greet and assist visitors, answer and direct phone calls, and manage general inquiries.
2. Maintain office supplies inventory; order and restock as needed.
3. Organize and coordinate meetings, appointments, and travel arrangements for staff.
4. Prepare and format documents, reports, and presentations.
5. Manage filing systems, including electronic records and physical files.
6. Assist with data entry and database updates.
7. Draft and distribute internal communications and memos.
8. Coordinate with various departments to support organizational needs.
9. Perform general clerical duties such as photocopying, scanning, and faxing.
10. Assist with planning and organizing company events or meetings.

Required skills and experience

• At least 3 years of administrative support or similar field experience.
• Proficiency in office software such as Microsoft Office Suite (Word, Excel, PowerPoint).
• Excellent organizational and time-management skills.
• Strong written and verbal communication abilities.
• Ability to manage multiple tasks and prioritize effectively.
• High attention to detail and problem-solving capabilities.
• Professional demeanor and strong interpersonal skills.

Nice to have/preferred skills and experience (not required)

• Experience with office management software or specialized tools (e.g., CRM systems, project management tools).
• Familiarity with advanced features of office software (e.g., advanced Excel functions, PowerPoint design skills).
• Certification in administrative support or office management.

What we offer

• Extensive health and wellness coverage.
• Work-from-home options and flexible hours.
• Paid time off for vacations, holidays, and sick leave.

Here are a few more benefits that, according to Forbes, are valued by employees:

• Retirement savings plans with employer matching, such as 401(k) plans, are significant to employees.
• Early leave on Fridays.
• 4-day work week.
• Private dental insurance.

About us

We recommend including general information about the company, such as its mission, values, and industry focus. For instance, you could say:

“DevsData LLC is an IT recruitment agency that connects top tech talent with leading companies to drive innovation and success. Their diverse team of US specialists brings unique viewpoints and cultural insights, boosting their capacity to meet client demands and build inclusive work cultures. Over the past eight years, DevsData has successfully completed more than 80 projects for startups and corporate clients in the US and Europe.”

Explore sample resume

Explore these resume examples to guide your focus and priorities during the candidate review.

• Executive Assistant Resume Sample
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• Assistant Manager Resume Sample

Contact DevsData LLC

If you’re looking to hire a qualified Administrative Assistant, contact DevsData LLC at general@devsdata.com or visit www.devsdata.com. The company’s recruitment process is thorough and efficient, utilizing a vast database of over 65,000 professionals.

They are renowned for their rigorous 90-minute interviews to assess candidates’ technical skills and problem-solving abilities.

Additionally, DevsData LLC holds a government-approved recruitment license, ensuring compliance with industry standards and regulations.