Senior Executive Assistant Job Description Template

Sopiko Mamulashvili

Last updated on January 8, 2025 | 8 min read

Job Description Template

General overview of the role

The Senior Executive Assistant provides high-level administrative support to senior executives, ensuring seamless day-to-day operations and enabling them to focus on strategic objectives. This role requires exceptional organizational and communication skills to manage complex schedules, coordinate travel, and prepare reports and presentations. Acting as a trusted liaison, the Senior Executive Assistant handles confidential information with discretion and professionalism, fosters efficient communication, and ensures the timely execution of company initiatives.

Typical duties and responsibilities

• Manage and prioritize executives’ calendars, scheduling meetings, appointments, and events while adhering to deadlines.
• Coordinate domestic and international travel arrangements, including bookings, accommodations, and detailed itineraries.
• Serve as a liaison between executives and stakeholders, managing communications and ensuring timely responses.
• Prepare and edit correspondence, reports, presentations, and other documents for meetings and conferences.
• Organize executive meetings, including setting agendas, taking minutes, and following up on action items.
• Handle sensitive information with the utmost discretion, maintaining confidentiality in all matters.
• Assist executives with special projects, research, and problem-solving, supporting strategic initiatives.
• Ensure the workspace is well-organized and stocked, facilitating a productive work environment.
• Collaborate with administrative staff across departments to streamline operations and manage interdepartmental projects.
• Act as a key point of contact for internal and external clients, managing inquiries and directing them appropriately.

Required skills and experience

• Bachelor’s degree or equivalent professional experience in administration, business, or a related field.
• Minimum of 5 years in an Executive Assistant or senior administrative role, ideally supporting C-suite executives.
• Proven ability to manage complex calendars, travel arrangements, and schedules with precision.
• Excellent written and verbal communication skills, with keen attention to detail.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and administrative tools.
• Outstanding organizational and time-management skills, capable of handling multiple priorities in a fast-paced environment.
• Demonstrated ability to handle confidential information with professionalism and discretion.
• Strong interpersonal skills, with the ability to engage effectively with stakeholders at all levels.

Nice to have/preferred skills and experience (not required)

• Experience supporting senior leadership teams in a corporate environment.
• Familiarity with project management tools like Asana or Trello for tracking tasks and initiatives.
• Knowledge of event planning, including logistics and coordination for executive meetings or corporate events.
• Proficiency in financial or HR systems, such as processing expenses and assisting with budgets.
• Ability to excel under pressure, demonstrating problem-solving skills and adaptability in dynamic situations.

Senior Executive Assistant Salary

Senior Executive Assistant salaries vary depending on industry, location, and experience:

• Entry-Level Executive Assistant: $70000-$85000
• Mid-Career Senior EA: $85000-$120000
• C-Suite Senior EA: $120000-$180000+

How can I be a good senior executive assistant?

• Develop exceptional organizational skills to manage multiple tasks and complex schedules effectively.
• Cultivate strong communication skills to liaise confidently with executives, stakeholders, and teams.
• Be proactive and anticipate the needs of executives to ensure seamless operations.
• Stay updated on technology tools and software that enhance productivity and efficiency.
• Maintain a high level of discretion and professionalism when handling sensitive information.

What are senior executive assistant skills?

A Senior Executive Assistant needs a combination of technical and interpersonal skills:

Hard skills

• Expertise in calendar and travel management for senior executives.
• Proficiency in administrative tools like Microsoft Office Suite and collaboration platforms.
• Strong ability to prepare and edit presentations, reports, and professional correspondence.
• Knowledge of budgeting, expense tracking, and financial systems.

Soft skills

• Exceptional organizational and time-management abilities to handle multiple priorities.
• Effective communication skills to engage with diverse teams and stakeholders.
• Problem-solving skills to address challenges and ensure smooth executive operations.
• Adaptability and resilience to thrive in high-pressure environments.

Why join us as a senior executive assistant?

• Ability to collaborate closely with senior executives, gaining exposure to high-level decision-making processes and strategies.
• Enhance your career growth by working in a dynamic environment that values innovation and professional development.
• Access opportunities for professional development and skill enhancement in a dynamic, fast-paced environment.
• Be part of a collaborative team that values professionalism, innovation, and continuous improvement.
• Enjoy a comprehensive benefits package, flexible working arrangements, and a supportive workplace culture.

What we offer

• Extensive health and wellness coverage.
• Work-from-home options and flexible hours.
• Paid time off for vacations, holidays, and sick leave.

Here are a few more benefits that, according to Forbes, are valued by employees:

• Retirement savings plans with employer matching, such as 401(k) plans, are significant to employees.
• Early leave on Fridays.
• 4-day work week.
• Private dental insurance.

About us

We recommend including general information about the company, such as its mission, values, and industry focus. For instance, you could say:

“DevsData LLC is an IT recruitment agency that connects top tech talent with leading companies to drive innovation and success. Their diverse team of US specialists brings unique viewpoints and cultural insights, boosting their capacity to meet client demands and build inclusive work cultures. Over the past 8 years, DevsData LLC has successfully completed more than 80 projects for startups and corporate clients in the US and Europe.”

Explore sample resumes

Explore these effective resume examples to guide your focus and priorities during the candidate review.

• Senior Executive Assistant Resume Sample
• Office Assistant Resume Sample
• Virtual Assistant Resume Sample

Contact DevsData LLC

If you’re looking to hire a qualified Senior Executive Assistant, contact DevsData LLC at general@devsdata.com or visit www.devsdata.com. The company’s recruitment process is thorough and efficient, utilizing a vast database of over 65000 professionals.

They are renowned for their rigorous 90-minute interviews to assess candidates’ technical skills and problem-solving abilities.

Additionally, DevsData LLC holds a government-approved recruitment license, ensuring compliance with industry standards and regulations.