Assistant Buyer Job Description Template

Ani Gasparyan

Last updated on January 23, 2025 | 8 min read

Job Description Template

General overview of the role

The Assistant Buyer supports the procurement process by sourcing goods and services that meet the organization’s requirements efficiently and cost-effectively. This role involves evaluating suppliers, assisting with price negotiations, and ensuring purchased products or services align with company specifications and quality standards. The Assistant Buyer collaborates with procurement, logistics, and finance teams to ensure smooth operations and cost management. Additionally, they help maintain vendor relationships, manage purchase orders, and track inventory levels to support operational efficiency.

Typical duties and responsibilities:

1. Research, evaluate, and select suppliers based on price, quality, and delivery capabilities to meet organizational needs.
2. Negotiate contracts and pricing with suppliers to secure the most cost-effective and favorable terms.
3. Oversee the entire purchasing process, from requisition to purchase order, ensuring timely delivery of goods and services.
4. Monitor inventory levels and place orders to replenish stock as needed, preventing operational disruptions.
5. Collaborate with internal teams (e.g., finance, operations, logistics) to align purchasing decisions with organizational needs and product specifications.
6. Maintain and update supplier records, including contact information, pricing, and performance evaluations to ensure accuracy.
7. Analyze market trends to forecast future buying needs and adapt purchasing strategies accordingly.
8. Ensure all purchases adhere to company policies, quality standards, and legal regulations.
9. Handle purchase orders, invoices, and payments, ensuring accuracy and timely processing for smooth operations.
10. Track and resolve any issues related to product delivery, quality, or billing discrepancies.

Required skills and experience:

• Bachelor’s degree in Business, Supply Chain Management, or a related field.
• Proven experience of at least 1-2 years in an Assistant Buyer role or similar purchasing function.
• Exceptional organizational and time-management skills, with the ability to handle multiple tasks and meet deadlines.
• Familiarity with eCommerce or direct-to-consumer purchasing practices.
• Proficiency in procurement software (e.g., SAP, Oracle, or similar systems).
• Strong analytical skills, with the ability to interpret data and make informed purchasing decisions based on market trends.
• Keen attention to detail and the ability to manage complex tasks simultaneously.
• Excellent communication and interpersonal skills, capable of collaborating with both internal teams and external partners.
• Knowledge of legal regulations and compliance requirements in purchasing.

Nice to have/preferred skills and experience:

• Experience with strategic sourcing and supplier management.
• Certification in procurement or supply chain management (e.g., CIPS, CPSM).
• Familiarity with international procurement processes and regulations.
• Experience in managing large and diverse product categories.
• Knowledge of financial reporting and budgeting related to procurement.

What we offer

• Extensive health and wellness coverage.
• Work-from-home options and flexible hours.
• Paid time off for vacations, holidays, and sick leave.

Here are a few more benefits that, according to Forbes, are valued by employees:

• Retirement savings plans with employer matching, such as 401(k) plans, are significant to employees.
• Early leave on Fridays.
• 4-day work week.
• Private dental insurance.

About us

We recommend including general information about the company, such as its mission, values, and industry focus. For instance, you could say:

“DevsData LLC is an IT recruitment agency that connects top tech talent with leading companies to drive innovation and success. Their diverse team of US specialists brings unique viewpoints and cultural insights, boosting their capacity to meet client demands and build inclusive work cultures. Over the past 8 years, DevsData LLC has successfully completed more than 80 projects for startups and corporate clients in the US and Europe.”

Common mistakes to avoid when creating an Assistant Buyer job description

When crafting an Assistant Buyer job description, it’s crucial to be clear and specific to attract the right candidates. Avoid these common mistakes:

• Using vague or generic language that doesn’t highlight the unique needs and culture of your organization.
• Overlooking key skills such as negotiation, supplier management, and data analysis.
• Not providing enough information about the team structure, collaboration opportunities, or career advancement within the company.
• Writing a job description that’s either too short, leaving out critical details, or too lengthy, overwhelming potential applicants.
• Failing to emphasize the need for strong attention to detail, organizational skills, and the ability to handle multiple tasks in a fast-paced environment.

Related resume examples

We encourage you to review these examples to better understand the key qualities and skills that employers prioritize in Assistant Buyer candidates, helping you identify the most valuable traits during the candidate evaluation process.

• Buyer Resume Sample
• Sales Consultant Resume Sample
• Sales Associate – Resume Sample

Conclusion

An Assistant Buyer plays a pivotal role in supporting the procurement process, ensuring the timely and cost-effective acquisition of goods and services, and maintaining seamless collaboration with suppliers and internal teams. This position is essential for upholding inventory levels, managing supplier relationships, and contributing to the operational efficiency of the organization.

This job description outlines the key responsibilities, required skills, and qualifications for the role, helping to attract well-suited candidates. A clear and detailed description streamlines the hiring process, enabling you to find a candidate who can effectively support your procurement goals and drive organizational success.

Contact DevsData LLC

For hiring a skilled Assistant Buyer, reach out to DevsData LLC at general@devsdata.com or visit www.devsdata.com. DevsData LLC maintains a robust database of over 65000 professionals, making it easier to find exceptional candidates for your Assistant Buyer role.

Their success fee pricing model means you only pay after a successful hire, and they offer a guarantee period to ensure confidence in their recruitment services. The hiring process includes rigorous 90-minute interviews to thoroughly evaluate candidates’ expertise and problem-solving skills.

As a government-approved recruitment agency, DevsData LLC ensures full compliance with industry standards and regulations.

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Ani Gasparyan Senior copywriter and marketer

Ani is a marketing enthusiast and content writer. With 6+ years of expertise in marketing, she succeeded in developing engaging marketing collaterals, including blog articles, social media content, and other promotional materials. With a keen eye for detail and a knack for storytelling, she thrives in crafting compelling content that resonates with the target audience.

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Job Description Template