Legal Secretary Job Description Template

Ani Gasparyan

Last updated on December 4, 2024 | 5 min read

Job Description Template

General overview of the role

A Legal Secretary provides vital administrative support to lawyers and legal professionals, ensuring the smooth operation of a law office. This role involves preparing and proofreading legal documents, managing schedules, organizing case files, and handling client communications. Legal Secretaries must understand legal terminology, procedures, and regulations to assist with various legal tasks effectively while maintaining confidentiality and professionalism. Excellent organizational skills and attention to detail are essential for success in this fast-paced role.

Typical duties and responsibilities

• Draft and prepare legal documents, including pleadings, contracts, and correspondence, ensuring accuracy, compliance with legal standards, and attention to detail.
• Manage attorneys’ calendars, scheduling appointments, court appearances, and client meetings while prioritizing time-sensitive tasks.
• Maintain and organize legal files, records, and databases to ensure efficient retrieval and compliance with regulatory requirements.
• Communicate professionally with clients, witnesses, and other parties, providing updates and maintaining strict confidentiality.
• Conduct legal research and assist with case preparation by gathering and organizing relevant documents and information.
• File documents with courts and government agencies, ensuring strict adherence to deadlines and procedural requirements.
• Process billing and invoices, track expenses, and manage accounts payable/receivable to support financial operations.
• Coordinate office logistics, such as ordering supplies and managing equipment, to ensure seamless day-to-day operations.

Required skills and experience

• 2–4 years of hands-on experience in a legal office or a similar administrative role, demonstrating reliability and attention to detail.
• High school diploma or equivalent, with a preference for an associate degree in legal studies or a related field to deepen professional expertise.
• Experience with legal research tools, case management software, and proficiency in standard office applications (e.g., Microsoft Office Suite).
• Advanced proficiency in legal terminology and procedures and a comprehensive understanding of the legal industry’s standards.
• Exceptional organizational and multitasking abilities to efficiently handle various administrative tasks.
• Strong written and verbal communication skills to draft, proofread, and edit legal documents with precision and professionalism.
• High level of discretion and confidentiality in handling sensitive legal documents and communications, ensuring adherence to data protection standards.
• Excellent time management and prioritization skills to meet tight deadlines and juggle competing priorities in a dynamic legal environment.

Nice to have/preferred skills and experience

• Certification as a legal secretary or paralegal (e.g., NALS, ABA-approved program)
• Specialized expertise in areas of law such as family law, corporate law, or criminal law
• Proficiency with legal case management software (e.g., Clio, PracticePanther)
• Bilingual skills to enhance communication with a diverse client base and broaden service capabilities
• Familiarity with e-filing systems and court procedures to streamline document submission and case management processes.

What we offer

• Extensive health and wellness coverage.
• Work-from-home options and flexible hours.
• Paid time off for vacations, holidays, and sick leave.

Here are a few more benefits that, according to Forbes, are valued by employees:

• Retirement savings plans with employer matching, such as 401(k) plans, are highly valued by employees.
• Early leave on Fridays.
• 4-day work week.
• Private dental insurance.

About us

We recommend including general information about the company, such as its mission, values, and industry focus. For instance, you could say:

“DevsData LLC is an IT recruitment agency that connects top tech talent with leading companies to drive innovation and success. Their diverse team of US specialists brings unique viewpoints and cultural insights, boosting their capacity to meet client demands and build inclusive work cultures. Over the past 8 years, DevsData LLC has successfully completed more than 80 projects for startups and corporate clients in the US and Europe.”

Explore sample resumes

Explore these effective resume examples to guide your focus and priorities during the candidate review.

• Contract Specialist Resume Sample
• Legal Assistant Resume Sample
• Corporate Counsel Resume Sample

Contact DevsData LLC

If you’re looking to hire a qualified Legal Secretary, reach out to DevsData LLC at general@devsdata.com or visit www.devsdata.com. The company’s recruitment process is thorough and efficient, utilizing a vast database of over 65000 professionals.

They are renowned for their rigorous 90-minute interviews to assess candidates’ technical skills and problem-solving abilities.

Additionally, DevsData LLC holds a government-approved recruitment license, ensuring compliance with industry standards and regulations.