Top 5 Contingency Recruitment Agencies in Poland

Valentina Chilingaryan

Last updated on September 12, 2024 | 17 min read

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Poland, situated in Central Europe with its diverse industry landscape, has become a unique hotspot for businesses in the European market searching for top talent. The country has strong relations with its neighboring countries, boosting its attractiveness to international companies.

In this dynamic environment where many businesses in Poland strive to be competitive, contingency recruitment comes into light. It serves as a strategy for various companies to hire highly professional talents while minimizing their service costs. Contingency recruitment agencies have a performance-based model, which means that the contractor or the agency gets payments only if the candidate they find is hired at the end of the process. This result-oriented approach ensures the quality of their work is prioritized the most.

Collaborating with the right contingency recruitment agency can be revolutionizing since it will guarantee that only the highly qualified top talents are considered from the vast pool of candidates. We have chosen the top 5 contingency recruitment agencies that you might consider for your company when seeking employees in Poland.

Here are the top picks for you to consider:

1. DevsData LLC – Top Pick: Best overall
2. Intentio: Best for global collaboration
3. Motife: Best for fast-growing companies and startups

1. DevsData LLC – Top Pick: Best overall

   

   Website: https://devsdata.com/
   Company size: ~60 employees
   Founding year: 2016
   Headquarters: Brooklyn, NYC and Warsaw, Poland

   DevsData LLC, a contingency recruitment agency in Poland, has earned a solid reputation for over 8 years of experience in tech recruitment. The company has a database of 65000 specialists worldwide, with a significant portion of highly qualified Poland-based talent among them. With team members from diverse IT backgrounds, DevsData LLC makes robust connections between potential candidates looking for a job and companies searching for top talent. The company also has experience working with global corporate clients and high-growth startups from various countries, including America and Israel.

   Due to the rigorous interview process, which includes a 90-minute technical interview, an extensive market reach, as well as an acceptance rate of less than 6%, DevsData LLC offers a high level of services to their clients comparable to larger companies. Operating on a compact scale, they also offer competitive pricing due to lower overheads. The company practices success-based payment, ensuring risk-free services for its clients.

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   Furthermore, DevsData LLC has received positive public testimonials from various companies that emphasize their dedication to excellence. Their successful collaborations with the clients are also reflected in their 5/5 rating on Clutch and GoodFirms.

   

   In one of their recruitment projects working with a pharmaceutical company, they managed the entire multi-stage recruitment process, aiming to meet the standards of their clients. The client was seeking an expert who would be responsible for managing the technical aspects of software development for a business-critical public platform. Due to its proactive approach to a meticulous assessment of the candidates, DevsData was able to find a top-notch tech lead. For detailed information about their collaboration, read the entire case study here.

   In addition, DevsData LLC has a government-approved license, allowing the company to provide recruitment services worldwide. DevsData LLC also stands out with its personalized and flexible recruitment approach to the candidate search process. With team members from the US, the company ensures that their clients are provided with high-quality services. The company has a strong presence in Warsaw, Krakow, Gdansk, Wroclaw, Szczecin, Poznan and Katowice. Additionally, DevsData LLC offers employee of record (EoR) services as well as business process outsourcing (BPO) solutions to their clients.

   To reach out to DevsData LLC, email them at general@devsdata.com or visit their website at www.devsdata.com.

   Address:
   DevsData IT Recruitment Agency Poland
   Al. Jerozolimskie 181B,
   02-222, Warsaw, Poland
   poland@devsdata.comCopy Email

2. Intentio: Best for global collaboration

   

   Website: https://itentio.com/
   Company size: ~10 employees
   Founding year: 2018
   Headquarters: Kraków, Poland

   Itentio is an IT recruitment agency specializing in connecting global partners with exceptional talents. Operating in Central and Eastern Europe, the company taps into a talent pool famous for its innovation, work ethic, and technical expertise. They assist tech companies from North America, Europe, and the Middle East in building software teams in Poland.

   It is also worth mentioning that the company carries out the recruitment process at high speed. The average time they generally need to fulfill an open vacancy is 3–4 weeks, ensuring that they find the most appropriate candidates for the given position. Itentio also has 30000 candidates in its databases and a 99% retention rate, emphasizing its commitment and proactive approach to offering top-notch service to its clientele.

3. Motife: Best for fast-growing companies and startups

   

   Website: https://motife.com/
   Company size: ~20 employees
   Founding year: 2017
   Headquarters: Kraków, Poland

   Motife is a recruitment and software consulting company working with international tech businesses to scale up their talent from Poland. Working with their clients, the company assists them in setting up, managing, and growing a team of IT professionals. The company also provides end-to-end solutions to its clients by helping them define their entry strategy, as well as staff augmentation.

   Motife offers faster results with fewer risks while ensuring the best candidates are presented. The company also works with fast-growing companies and startups from Europe, the Middle East, and North America, building the company a solid reputation worldwide.

   Do you have IT recruitment needs?

   🎧 Schedule a meeting

   After a thorough exploration of our top picks for contingency recruitment agencies, let’s proceed to other compelling options that might meet your business needs.

4. Devire

   

   Website: https://devire.pl/
   Company size: ~310 employees
   Founding year: 1987
   Headquarters: Warsaw, Poland

   Devire is a well-established recruitment agency offering various recruitment services, including contingency recruitment, which aims to connect businesses with top talents. Other recruitment services by Devire are permanent recruitment, IT contracting and outsourcing, executive search, etc.

   Devire is also famous for applying a personalized approach to its clients. The company conducts in-depth assessment criteria to identify their needs and find the best candidate for the position. Devire tailors services to various industries, including but not limited to IT, finance, sales, and marketing. Devire prioritizes flexibility, offering broad recruitment services that meet the needs of their clients.

5. Sowelo

   

   Website: https://sowelo.eu/
   Company size: ~25 employees
   Founding year: 2007
   Headquarters: Kraków, Poland

   Sowelo is a recruitment consulting agency established in 2007. Having a dedicated and experienced team, the company offers its clients high-quality services tailored to their needs.

   Sowelo business models are designed specifically for companies where hiring requirements range from 10 to 200 hires per year. The company offers services such as designing recruitment strategies, implementing outsourced candidate sourcing and assessment models, and managing application tracking systems.

   Sowelo’s extensive experience in the recruitment industry and its innovative approach make it a good agency to consider in Poland. With over 17 years of expertise in connecting skilled talent with leading companies, Sowelo has established itself as a trusted partner in the competitive Polish market. The company utilizes various tools, such as AI, to streamline the hiring process, ensuring that both employers and candidates benefit from a more efficient recruitment experience.

Interesting to know

Work culture

The work culture in Poland is a unique mixture of professional practices and Polish traditional values. Ethics is a top priority of Poles, and they attach a lot of emphasis to punctuality, which reflects their commitment to professionalism.

The Polish attach great importance to work-life balance in their work culture. Poland has a supportive work environment that prioritizes the well-being of its employees. Polish people are amongst the hardest working nations of Europe. Even though there are many companies in various industries with standard working hours, there is also the option of flexible working hours, which allows them to work remotely and on-site. This fosters a supportive work environment and contributes to a healthier work-life balance. When it comes to communication, Poles prefer transparent communication, appreciating clarity and honesty with each other.

Poland also puts enough emphasis on education and continuous professional development. Many companies encourage their employees to continue their education further, and in some cases, they offer training from their side.

Overall, understanding the cultural aspects can contribute to building professional relationships in the Polish work environment. One of the most important aspects that needs to be considered is punctuality, which Poles view as a sign of respect.

Additionally, there is also a hierarchical structure in the Polish work environment. Recognizing those structures can help in finding common ground with colleagues. Integrating those cultural aspects in professional interactions, one can build a stronger relationship in the Polish work environment.

How to call Poland from abroad?

To be able to call Poland from abroad, consider the following steps:

1. Dial the international country code

This code will allow you to call Poland from abroad. For example, the international country code for the US is “011”.

2. Dial Poland’s country code

The country code for Poland is “48”. However, make sure to enter your country’s exit code before dialing Poland’s country code.

3. Dial the area code

The area code also varies depending on your location.

Dial the local phone number

Poland’s phone numbers are typically 8 digits long.

If you want to contact someone in Gdansk from the US, you need to:

1. Dial “011” (international access code for the US)
2. Dial “48” (country code for Poland)
3. Dial “58” (area code for Gdansk)
4. Dial the local phone number (e.g. 7894561)

The complete sequence for this particular example would be 011-48-58-7894561.

You can read more on how to call Poland from abroad here.

Top Computer Science universities in Poland

Poland, a vibrant country with a vast cultural heritage, is home to many famous universities offering diverse academic programs from various fields. When it comes to technical education, the following universities are among the top options to consider:

1) University of Warsaw

The University of Warsaw is a public research university in Poland. With a history dating back to 1816, the university offers 37 fields of study, including computer science, among many others. With a deep commitment to a high-quality education, the university has a strong foundation incorporating both practical and theoretical knowledge. The university is consistently ranked among the best universities in Poland and Europe, making it a top destination for local and international students. The university is home to about 40000 undergraduate, graduate, and doctoral students.

2) AGH University of Science and Technology

Established in 1919, AGH University is a leading technical university in Kraków. The institute establishes itself as a center of excellence due to its rigorous academic programs and practical experience. The university also offers cutting-edge research in various fields, including but not limited to bioinformatics, machine learning and artificial intelligence. There are approximately 19000 students enrolled in the university.

3) Warsaw University of Technology

Warsaw University of Technology, founded in 1826, is one of the most prestigious universities in Poland and worldwide. The university offers a wide range of engineering and technical sciences programs for undergraduate, graduate, and doctoral programs. The university has around 30000 students enrolled.

4) Jagiellonian University

Jagiellonian University is a research university established in 1364 in Kraków. It is the oldest university in Poland, unique with its rich history, offering diverse programs to its students. The university has approximately 40000 students pursuing their careers.

Explore more about Computer Science universities in Poland, particularly in Warsaw here.

What employer of record (EoR) platform should you use when hiring Polish developers?

Here are some of the employer of record providers that you should consider if you are hiring specialists based in Poland:

• DevsData LLC
• Plane
• Oyster HR
• Remote
• Deel

Employer of record (EoR) services benefit companies that want to expand their workforce. It handles various administrative tasks such as tax withholding and payroll processing, ensuring the employees’ timely payments.

DevsData LLC, our top pick, offers a tailored employer of record services specifically designed for the IT and technology sectors in Poland. As an EoR, DevsData LLC manages employment compliance, payroll processing, and HR administration for its clients. This enables businesses to operate in Poland without establishing a local legal entity. DevsData LLC places a strong emphasis on strict adherence to local labor laws, mitigating risks associated with international operations.

In addition, Wise and Payoneer are recommended options for implementing international money transfers. These platforms simplify administrative tasks, allowing businesses to concentrate on important features.

Time zone differences

Understanding time zone differences is essential since it guarantees effective communication and collaboration within the company. Now let’s compare the time zone differences of Warsaw, Poland’s capital city, with major cities from the globe.

Knowing the time zone difference of these cities will enable you to schedule meetings better, as well as work and communicate with them more easily.

The average salary of the IT sector in Poland

The average salary of an IT specialist in Poland might differ depending on various factors such as skills and expertise. In Warsaw, the estimated total pay for a software developer is ~PLN 21,000 per month (~$5,300).

Below, you can examine the average salary in Warsaw for various junior-level tech roles.

You can read more about salaries in Poland here.

Popular employment boards

Several platforms might be helpful when seeking a job in the IT sector in Poland. Here are the options that can benefit your hiring requests:

• No Fluff Jobs
• Bulldog Job
• Just Join IT
• Pracuj
• The Protocol

These job platforms are recognized in Poland for their user-friendly and high-quality job postings from the IT sector, simplifying the overall job search process.

Top cities to find IT talent

When seeking top talent, it is essential to consider the top cities in Poland offering unique opportunities. Warsaw, the capital of Poland, is one of the best places in Poland to consider since it has the largest pool of skilled professionals for various positions in the IT sector.
In addition to Warsaw, Krakow, Gdansk, Wroclaw, Poznan, Szczecin, and Katowice are also great places for those seeking top talent as there are local offices in these cities. Those cities offer great options, offering more affordable space compared to Warsaw.

Popular benefits for Polish employees and contractors

Companies in Poland offer a wide range of benefits for their employees and contractors, ensuring they have the best possible experience in their work. For instance, Luxmed provides medical insurance for its employees and contractors, emphasizing their health as a top priority.

Gym membership is another significant benefit offered to the employees. For instance, Benefit System offers gym membership, ensuring their employees and contractors are physically healthy and fit. Moreover, there are plenty of companies that offer 20-day paid day-offs, emphasizing the importance of the work-life balance in the country.

Final thoughts

The contingency recruitment sector in Poland is thriving, connecting potential candidates with their employers. The top 5 contingency recruitment agencies presented here are celebrated for their unique approach, technical expertise, and outstanding services. By utilizing these highly reputable agencies in their business, people can tap into extensive networks to help them grow their business.

DevsData LLC, our top pick for a contingency recruitment agency in Poland, can be a perfect choice for companies seeking contingency recruitment agencies. They have a diverse team containing specialists from the US and Europe who bring diverse perspectives to the projects. The company has extensive experience working with corporate clients. They have a detailed recruitment process with a database of 65000 professionals who guarantee the quality of their services to their clients.

Operating on a compact scale, Devs Data LLC stands out from its competitors for its personalized approach, which many larger companies often struggle to provide. Their unique methodology ensures quality services to their clients, meeting the needs of businesses and startups.

The company has a detailed evaluation process with a less than 6% acceptance rate and practices a rigorous 90-minute interview with an expert, which showcases their commitment to finding the best and the most appropriate candidate to fill the vacancy. The company has offices in Warsaw, Krakow, Gdansk, Wroclaw, Poznan, Szczecin, and Katowice, which can be excellent options for people seeking job opportunities in various cities in Poland.

In addition to their contingency recruitment services, the company provides comprehensive legal and tax advisory as well as employer of record (EoR) services while offering business process outsourcing (BPO) solutions.

For more detailed information, you can contact DevsData LLC at general@devsdata.com or visit their website at www.devsdata.com.

Address:
DevsData IT Recruitment Agency Poland
Al. Jerozolimskie 181B,
02-222, Warsaw, Poland
poland@devsdata.comCopy Email

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