Top 7 IT Recruitment Agencies in Warsaw, Poland

Ani Gasparyan

Last updated on June 14, 2024 | 17 min read | Language:

• English
  • Polish
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Finding the right talent is crucial for companies looking to thrive in the competitive IT landscape. Warsaw, Poland, has emerged as a significant hub for IT talent thanks to its thriving tech ecosystem, excellent educational institutions, and a growing number of tech startups and multinational companies establishing operations in the city. The Polish educational IT sector is known for its highly skilled workforce, competitive costs, and strong emphasis on innovation and quality. Revenue in the IT services market is expected to hit US$9.75 billion in 2024, with IT outsourcing leading the sector, and it is anticipated to reach a market volume of US$3.49 billion in 2024.

Because of this, Warsaw is a top pick for companies searching for suitable locations to open IT offices or recruit remote employees. Companies like NVIDIA and Snowflake have already established a presence in Warsaw, taking advantage of the city’s vibrant IT scene.

However, companies often need assistance in hiring due to challenges like market knowledge, legal issues, and other complexities. IT recruitment agencies can help navigate these challenges. In this article, we compare the top seven IT recruitment agencies in Warsaw, highlighting their unique features and strengths. These agencies are renowned for their deep understanding of the local market and their ability to source highly skilled IT professionals.

Here are our top picks for you to consider:

1. DevsData LLC – Top Pick: Best overall
2. Hays: Best for enterprise
3. Antal International: Best for niche recruitment
4. Grafton Recruitment: Best for the European market

1. DevsData LLC – Top Pick: Best overall

   

   Website: www.devsdata.com
   Company size: ~60 employees
   Established year: 2016

   DevsData LLC is a leading technology recruitment agency in Warsaw, specializing in finding highly skilled tech professionals for startups and established companies. Renowned for its detailed approach, DevsData LLC has a deep understanding of the complex demands of the tech industry and excels at providing candidates who fit those needs perfectly. The company is also celebrated for its personalized service, ensuring clients and candidates receive dedicated attention and support throughout recruitment. Additionally, they ensure that candidates possess exceptional technical skills and effective communication abilities.

   Key features

   • DevsData LLC, headquartered in Warsaw, Poland, specializes in IT recruitment with over 8 years of industry experience.
   • They have a robust database of over 65,000 pre-screened IT professionals.
   • Their team includes native Americans and more than 40 senior technical recruiters, enabling them to deliver top talent to clients within 10 days.
   • DevsData LLC collaborates with hedge funds, multinational corporations, and high-level startups from the US and Israel, providing access to a diverse pool of candidates.
   • Their strong reputation for matching talent with leading tech firms is evidenced by 100% client satisfaction rates on Clutch (5/5) and publicly available testimonials.
   • The company holds a government-approved license for recruitment services.
   • They have a comprehensive interview process with an approval rate of under 6%. This process comprises multiple stages, featuring a challenging 90-minute session led by seasoned professionals and a problem-solving algorithm assessment.

   

   For more information about DevsData LLC, contact them at general@devsdata.com or visit their website at www.devsdata.com.

2. Hays: Best for enterprise

   

   Website: https://www.haysplc.com/
   Company size: ~24300 employees
   Established year: 2003

   Hays is a well-established name in the recruitment industry. It is known for its extensive network of candidates across various sectors, from software developers to IT project managers. The company has a strong foothold in Warsaw, making it an ideal partner for businesses seeking local IT talent. Hays leverages its expertise and robust database to connect clients with the most suitable candidates quickly and efficiently. Their dedicated team of consultants specializes in different IT disciplines, ensuring a tailored approach to each recruitment project.

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   Key features

   • Hays boasts an extensive database of IT professionals, providing clients with access to a wide range of candidates.
   • The agency has dedicated teams for different sectors, ensuring specialized knowledge and expertise.
   • Hays offers flexible recruitment solutions, including temporary, permanent, and contract-based staffing.
   • Clients benefit from Hays’ deep market insights and salary surveys, helping them make informed hiring decisions.

3. Antal: Best for niche recruitment

   

   Website: https://en.antal.pl/
   Company size: ~220 employees
   Established year: 1996

   Antal is renowned for its global reach and local expertise. It provides tailored recruitment services across various industries, focusing on IT. Its deep knowledge of the Warsaw market makes it a preferred choice for companies seeking specialized IT talent in the region. Antal employs highly skilled consultants with in-depth industry knowledge and a strong understanding of the local business environment. This allows them to identify and attract top-tier candidates who best fit their clients’ specific needs.

   Key features

   • Antal has a significant international presence, enabling access to a vast pool of candidates from different regions.
   • Their Warsaw office is staffed with consultants with deep knowledge of the local IT market.
   • Antal focuses on mid to senior-level recruitment, ensuring experienced professionals for key roles.
   • The agency takes a consultative approach, offering clients strategic advice and market insights.

4. Grafton Recruitment: Best for the European market

   

   Website: https://pl.grafton.com/pl
   Company size: ~1200 employees
   Established year: 1982

   Grafton is a leading agency in Central and Eastern Europe, known for its robust recruitment processes and industry-specific expertise. With a strong focus on the Warsaw market, Grafton Recruitment is well-equipped to meet the unique demands of local businesses. Additionally, Grafton offers customized staffing solutions, including temporary and permanent placements, to cater to the diverse needs of their clients.

   Key features

   • Grafton has a strong presence in the CEE region, making them experts in the local IT job market.
   • They offer various recruitment services, including executive search, temporary staffing, and RPO (Recruitment Process Outsourcing).
   • Grafton maintains an extensive pool of pre-vetted IT professionals, ensuring quick and efficient placements.
   • Their consultants have deep knowledge of various IT sectors, from software development to cybersecurity.

5. Experis: Best for startups

   

   Website: https://www.experis.pl/en
   Company size: ~110 employees
   Established year: 1998

   Experis, part of the ManpowerGroup, specializes in IT and engineering recruitment, providing clients with top-notch talent and workforce solutions. With effective operations in Warsaw, Experis is experienced at sourcing local IT professionals for various roles. Their strong connections within the local tech community enable them to efficiently identify and engage with highly skilled candidates. Experis also offers comprehensive support services, including talent management and strategic workforce planning, to ensure clients find the right talent and optimize their workforce for future growth.

   Key features

   • Experis focuses on IT, engineering, and technical roles, ensuring specialized recruitment services.
   • Leveraging ManpowerGroup’s global network, Experis can source candidates worldwide.
   • They offer innovative workforce solutions, including project-based staffing and managed services.
   • Experis provides end-to-end talent management services, from recruitment to training and development.

6. Randstad: Best for global searches

   

   Website: https://www.randstad.pl/en/
   Company size: ~540 employees
   Established year: 1994

   Randstad is recognized for its comprehensive recruitment solutions and a local presence in Warsaw. With a keen insight into the Warsaw market, Randstad is a valuable ally for businesses searching for local talent, including those in the IT sector. Leveraging their extensive network and expertise, Randstad effectively connects clients with skilled professionals who meet their specific requirements. Randstad’s extensive experience across all industries makes it a great choice for companies hiring for diverse positions. However, clients seeking to hire software developers might consider partnering with a firm specializing in IT recruitment.

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   Key features

   • Randstad offers various services, including temporary staffing, permanent placements, and HR consulting.
   • The agency utilizes advanced technology and data analytics to enhance its recruitment process.
   • Randstad maintains a wide-ranging scope encompassing diverse industries and sectors.
   • The company assists clients in building their employer brand to attract top-tier candidates.

7. Harvey Nash: Best for innovative recruitment techniques

   

   Website: https://www.harveynash.pl/
   Company size: ~25 employees
   Established year: 2013

   Harvey Nash is a global recruitment agency focusing on IT and digital talent. It is known for its innovative approach and deep industry knowledge. The company stands out with its global market reach. However, clients looking to hire in Warsaw might want to consider alternatives or competitors with a strong understanding of the local market and a specialization in hiring within Warsaw.

   Key features

   • Harvey Nash operates in multiple countries, providing clients access to an extensive talent pool.
   • The agency is known for its innovative recruitment strategies and use of cutting-edge technology.
   • In addition to recruitment, Harvey Nash offers IT consulting services, helping clients with digital transformation projects.
   • Harvey Nash emphasizes diversity and inclusion in its recruitment processes, ensuring a diverse candidate pool.

Summary

Best overall: DevsData LLC

Headquartered in Warsaw, DevsData LLC stands out as the best choice for technology recruitment. With over 8 years of industry experience, they specialize in sourcing highly skilled tech professionals for startups and established enterprises. Their meticulous approach ensures that candidates possess exceptional technical skills and effective communication abilities. With a robust database of over 65,000 pre-screened IT professionals and a team of native American speakers and senior technical recruiters, they deliver top talent to clients in less than 10 days. Additionally, they offer a success-based pricing model, ensuring clients only pay when they successfully hire the right candidate.

Best on a budget: Tailored solutions for every requirement

All featured recruitment agencies offer tailored solutions to accommodate varying financial parameters when considering budget constraints. Each agency can be suitable based on specific requirements and needs. Thus, regardless of budget limitations, each agency offers customized solutions to meet the unique needs of businesses, making the “best on budget” selection dependent on individual circumstances and priorities.

Best for enterprises: Hays

Hays is the ideal choice for enterprises in Warsaw looking to recruit top IT talent. With its comprehensive services and vast network of candidates across various sectors, including software developers and IT project managers, Hays offers tailored recruitment solutions to meet the diverse needs of large businesses. Hays’ deep market knowledge and salary surveys further assist enterprises in making informed hiring decisions, making them a trusted partner for IT recruitment.

Best for startups: DevsData LLC

DevsData LLC stands out as the top choice for startups seeking specialized IT talent in Warsaw. With over 8 years of industry experience, they deeply understand the intricate demands of startup environments. DevsData LLC excels at providing candidates with practical communication abilities, which is crucial for startups looking to build cohesive and agile teams. Additionally, their customized service ensures startups receive dedicated attention and support throughout the recruitment journey.

DevsData LLC typically completes recruitment in less than 10 days, leveraging a streamlined process that includes a rigorous 90-minute interview and boasts an impressive 6% approval rate. This efficiency ensures that startups can quickly access top-tier talent, accelerating their growth and success in the competitive tech landscape. DevsData LLC is the perfect partner for startups aiming for rapid growth and success.

Practical information about Warsaw

Top tech universities in Warsaw, Poland

As discussed, Warsaw is a thriving hub for technology and innovation. At the heart of this dynamic ecosystem are its top-tier tech universities, which play a pivotal role in shaping the industry’s future. These institutions are renowned for their rigorous academic programs, cutting-edge research facilities, and commitment to excellence in education. You can explore tech universities in Warsaw in this article. Here are some of them:

• University of Warsaw
• Warsaw University of Technology
• Military University of Technology
• Warsaw University of Life Sciences

Time zone differences

In today’s globalized world, where remote work and international collaborations are increasingly common, understanding time zone differences is crucial, especially in recruitment processes. Recruiters must consider time zone disparities when scheduling interviews, coordinating follow-up discussions, and managing candidate expectations. Let’s have a look:

How to call Warsaw, Poland, from the US

Follow these steps to call Warsaw, Poland, from the United States:

1. Begin by dialing the international access code for the United States, which is “011.”
2. After dialing the international access code, input the country code for Poland, “48.”
3. Following the country code, dial the area code for Warsaw, “22.”
4. Finally, enter the local phone number of the person or business you wish to call in Warsaw (011 – 48 – 22 – XXX XXXX).
5. Just replace “XXX XXXX” with the local phone number you wish to dial in Warsaw.

The salary of a software developer in Warsaw

The salary of a software developer in Warsaw, Poland, is estimated to be around PLN 15,667 (about $4,000) per month. However, the average salary for a software engineer in this area is approximately PLN 15,000 (about $3,700) monthly. These figures reflect the typical compensation range for professionals in the software development field in Warsaw. It’s important to note that salaries vary based on experience, education level, and specific skills. Additionally, the cost of living in Warsaw is generally lower compared to other European capitals, making these salaries competitive within the local market. Despite this, Warsaw’s growing tech industry and increasing demand for skilled software developers continue to drive salary growth, offering lucrative opportunities for professionals in the field.

Helpful tips when hiring in Warsaw

Benefits for Polish employees or contractors

Gym membership

To promote health and fitness, many companies provide gym memberships or wellness benefits. The MultiSport card, a well-known fitness pass, is available to employees in numerous organizations.

Medical insurance

Luxmed is a leading medical insurance provider, with Enelmed and Medicover also popular options.

Paid vacation days

Polish labor law generally grants employees 20 paid vacation days annually. However, this can vary, as some companies might choose not to offer paid vacation days.

How to pay contractors from Warsaw, Poland

Paying contractors from Warsaw, Poland requires careful consideration of local regulations. Leveraging an Employer of Record (EOR) service ensures compliance. Esteemed providers such as Deel, Remote.com, Plane, and Oyster HR offer assistance in navigating the complexities of Polish employment laws while facilitating compliant payment processing.

Moreover, we recommend reputable platforms like Wise (formerly TransferWise) and Payoneer for international money transfers. These platforms typically offer competitive exchange rates, minimal fees, and secure transactions, streamlining fund transfers to contractors in Warsaw while mitigating expenses and administrative burdens.

IT job boards in Poland

IT job boards in Poland are essential resources for job seekers and employers in the technology sector. These platforms provide various job listings, from software development and data analysis to cybersecurity and IT management. Popular job boards include No Fluff Jobs, Just Join IT, and Bulldogjob, each offering unique features such as detailed job descriptions, salary transparency, and company reviews. These boards help candidates find suitable positions and enable companies to attract top talent by showcasing their work culture and benefits. Additionally, they often feature industry news, career advice, and networking opportunities, making them valuable tools for staying informed about the latest trends and developments in the Polish tech job market. You can learn more about IT job boards in Poland in this article.

The state of the tech market in 2024

The tech market is experiencing an exceptional wave fueled by advancements in artificial intelligence, cloud computing, and digital transformation. Statistically, the global tech market is projected to reach new heights: The 2024 valuation of the global technology market stood at $802.07 million, with projections indicating a remarkable expansion at a CAGR of 25.73% throughout the forecast period. By 2031, it is anticipated to reach a staggering $3168.13 million.

Despite the overall growth in the tech market, there have been layoffs and stagnation in tech salaries due to factors such as increased competition, outsourcing, and shifts in demand for specific skills. While high-demand areas like cybersecurity and artificial intelligence continue to command premium salaries, other roles may see downward pressure on compensation. This trend underscores the importance for tech professionals to continuously upskill and adapt to emerging technologies to remain competitive in the evolving job market.

Poland’s tech market reflects global trends but also bears unique characteristics, making it an attractive destination for software developers. The country is a significant player in the European tech scene, with a vibrant startup ecosystem and a growing number of tech companies establishing a presence there. Additionally, while tech salaries in Poland are generally lower compared to Western European countries or the United States, they are still competitive within the region. Thus, despite challenges, Poland remains an attractive destination for tech investment and talent, with a promising outlook for continued expansion and innovation in the tech market.

Poland’s cultural dynamics for developers

Poland’s work ecosystem for developers is characterized by a strong work ethic, punctuality, and dedication, shaped by the country’s historical and cultural values. Employers benefit from setting clear expectations and recognizing the commitment of Polish developers, fostering a deeper connection with their teams. Communication in Poland is typically straightforward, encouraging clarity and open expression of opinions, which can lead to creative solutions and a more inclusive decision-making process.

In addition, Polish work culture respects hierarchy and values creativity and initiative. Managers should promote open dialogue and collaboration within the hierarchical structure, emphasizing the importance of each team member’s contributions to enhancing effectiveness and adaptability. Poland’s recent economic and social changes have cultivated a generation of flexible and innovative developers thriving in environments encouraging problem-solving and creative thinking.

Building personal relationships is essential in Poland, and it extends into the workplace to create a positive atmosphere. Recognizing personal and professional milestones strengthens team bonds and fosters a supportive environment. Moreover, Polish developers value a healthy work-life balance, and companies that prioritize employee well-being through balanced policies will see higher job satisfaction and productivity. Thus, organizations can attract and retain top talent by respecting personal time and promoting a balanced lifestyle.

The role of an EoR

The significance of EOR services in Poland cannot be overstated, especially when navigating the intricacies of employment processes. They play a crucial role in ensuring compliance with local regulations, especially concerning the transfer of intellectual property. In Poland, the legality of such transfers depends on whether the document (contract) is manually signed or executed using a qualified electronic signature (QES) based on the European eIDAS standard. Notably, relying on platforms like DocuSign for contract signing with developers might not guarantee the transfer of intellectual property, posing potential risks for companies. Therefore, businesses need to exercise caution and consider partnering with reputable local recruitment agencies, EORs, or local law firms to navigate these complexities effectively.

Additionally, in the context of business-to-business (B2B) contracts with Polish employees, ensuring that contracts are bilingual is essential for legal proceedings. This practice facilitates smoother communication and mitigates complications, as Polish courts exclusively recognize documents in Polish and require certified translations if the documents are solely in English.

DevsData LLC has local offices in Poland, including Warsaw, and has extensive EOR services expertise. They handle matters related to employment law and provide HR advisory services for clients contemplating local hiring or establishing a business entity in Poland. Moreover, DevsData LLC offers business process outsourcing (BPO) services to augment operational efficiency for their clientele.

Final thoughts

DevsData LLC, headquartered in Warsaw, Poland, is the top pick for IT recruitment in this area. The company has unparalleled expertise, innovative approaches, and a reliable commitment to excellence. With a global footprint, a proven history of achievements, and collaborations with a diverse clientele, including corporate clients and American and Israeli startups, DevsData LLC sets the standard for tech recruitment in the area. Some notable names in their client portfolio include a global American fast-food company, a global pharmaceutical company, a major petroleum corporation, and many others.

DevsData LLC sets the benchmark for tech recruitment across the region. The company boasts a stellar 5/5 rating on Clutch, reflecting its dedication to client satisfaction and superior service. Read their case studies to learn about successful projects and client experiences.

Moreover, their dedication to diversity and inclusivity, coupled with a team of native Americans, ensures swift access to top-tier talent for clients. In addition, their vast database of over 65,000 IT professionals and rigorous interview processes enable them to identify and engage top talent within a remarkable timeframe of less than 10 days.

For further information about their services, reach out to them at general@devsdata.com or explore opportunities in Warsaw’s dynamic tech ecosystem by visiting www.devsdata.com.

Devsdata’s address in Warsaw:
DevsData IT Recruitment Agency Poland
Al. Jerozolimskie 181B,
02-222, Warsaw, Poland
poland@devsdata.comCopy Email

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Ani Gasparyan Senior copywriter and marketer

Ani is a marketing enthusiast and content writer. With 5+ years of expertise in marketing, she succeeded in developing engaging marketing collaterals, including blog articles, social media content, and other promotional materials. With a keen eye for detail and a knack for storytelling, she thrives in crafting compelling content that resonates with the target audience.

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